1.Terms of Reference |
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| For the purpose of this Agreement, the term "the Organizer" shall mean REKLAMA Co. The term "Exhibitor" shall mean any company, its employees and agents to whom exhibition space has been allocated. | ||||||||||||
2.Application for Participation |
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| The submission of the Form shall be deemed acceptance of the Terms of Agreement by the Exhibitor. The application procedure is complete only when the Application and Contract Form and payment of the deposit (30% of the total cost) are received by the Organizer. Confirmation of participation will be made by the Organizer or its representative in writing. The Organizer shall reserve the right to refuse any application without giving any reasons. The space reservation form is supplementary to and forms part of this Agreement. | ||||||||||||
3.Allocation and Use of Exhibition Space |
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| Allocation of space is made by the Organizer. While attention will be paid to Exhibitor's preference, the final decision on space allocation 9. shall be made by the Organizer. | ||||||||||||
| The Organizer also reserves the right to change the space allocated when it deems necessary in the general interest of the Exhibition. | ||||||||||||
| The Exhibitor shall not sublet the space allocated or use any space at the Exhibition Hall other than that allocated without the prior written consent of the Organizer. | ||||||||||||
| No Exhibitor shall be permitted to exhibit unless he has paid all fees prior to the exhibition. | ||||||||||||
| Non-payment of fees will be deemed voluntary withdrawal and Clause 4 of this Agreement will apply to the remaining fees. | ||||||||||||
4. Withdrawal by Exhibitor |
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| In case of withdrawal, the Exhibitor shall serve notice to the Organizer in writing and pay the fee set out in b. | ||||||||||||
| For the cancellation to be effective, the Exhibitor must receive a written acceptance from the Organizer and effect a payment of the following fees to the Organizer. | ||||||||||||
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| Payment of the above fees by the Exhibitor to the Organizer can 13. be set-off against the deposit where applicable. | ||||||||||||
5. Transport of Exhibits |
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| Exhibitor shall bear the responsibility and expenses for the transport of exhibits to the Exhibition Venue. | ||||||||||||
| Exhibitor shall make his own arrangement for storage and warehousing for their exhibits and packaging materials before, during and after the exhibition. | ||||||||||||
| Exhibitor shall remove his exhibits and decorative items from the Exhibition Venue within the period stipulated by the Organizer and shall indemnify the Organizer for any loss by reason of delay or damage to the Exhibition Venue. | ||||||||||||
| Exhibitors shall abide by the Customs formalities for his exhibits and materials brought to Egypt before and after the Exhibition through the official freight forwarder appointed by the Organizer. | ||||||||||||
6. Change of Dates and Venue |
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| I The Organizer reserves the right to change the date and venue of the Exhibition should circumstances so require. The Agreement shall remain effective for the new date and venue provided the notice of change is made to the Exhibitor one month before the changes. | ||||||||||||
7. Failure of Services |
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| In the event that the Organizer judges that the venue, the Exhibition or the preparation work therefor, shall be so seriously damaged, impeded, interrupted or interfered with by any event or circumstances beyond the control of the Organizer, including (In so far as beyond such control but without prejudice to the generality of the foregoing expression) war, strikes, lockouts, civil commotion, riots, hostilities, martial law, fire, flood, storm, drought, volcano eruptions, explosions, nuclear or chemical accidents or fall-out, perils of the sea, accidents of any other nature, interference, interruption or delay in facilities necessary for carrying out the Exhibition or preparation therefor, it may cancel or suspend the Exhibition without any liability to any party. The fees paid to the Organizer under this Contract may be refunded in part or in total to the Exhibitor at the sole discretion of the Organizer. | ||||||||||||
8. Security |
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| While the Organizer shall take up the necessary security precaution in the interest of the Exhibition as a whole, the Organizer shall not be liable for any loss or damage to exhibits or other properties of the Exhibitor or any injury to persons, whether it be before, during and after the Exhibition. | ||||||||||||
| Exhibitor warrants that nothing which he, his servants or agents shall do in or for the Exhibition shall contravene any law or regulations, encroach upon third parties rights, or pose any exceptional danger or risk which has not been previously disclosed to the Organizer with sufficient precautionary measures taken. | ||||||||||||
9.Fire Prevention and other Regulations |
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| All Exhibits, materials and fittings used or displayed in the stand must be properly fire-proofed and be in accordance with all applicable fire prevention and building regulations. Exhibitors' display shall not obstruct the view of other Exhibitors nor be in any manner objectionable to the Host Authority, the general interest of the Exhibition and other Exhibitors or cause any annoyance or nuisance to other exhibitors. The Organizer reserves the right to issue such directions as it may deem necessary to the Exhibitor on remedying a breach of this term. The Exhibitor shall comply with such directions forthwith. | ||||||||||||
10. Insurance, Liability and Risks |
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| The Exhibitor shall insure, indemnify and hold the Organizer and the venue managers harmless in respect of all costs, claims, demands and expenses for incidents incurred by the staff or agent of the Exhibitor upon any person or things at the exhibition venue. | ||||||||||||
11. Venue and Venue Property |
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| The Exhibitor shall take all necessary precautions to prevent any harm done to the venue and venue property. The Exhibitor is liable to compensate the Organizer for any damage done to the venue or venue property. | ||||||||||||
12. Refusal of Admission |
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| The Organizer shall reserve the right to refuse any person admission to the Exhibition Venue on the request of the Egyptian authorities or in the general interest of the Exhibition. | ||||||||||||
13 Entry Visa Formalities |
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| The Organizer will provide assistance in visa formalities for Exhibitors. The fact that the Exhibitor is unsuccessful in obtaining visa will not constitute a basis for cancellation of this Agreement. | ||||||||||||
14. Egyptian Manpower |
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| All ARE nationals engaged as helpers in the exhibition ground or booth must be arranged or approved by the Egyptian authorities. | ||||||||||||
15. Venue Regulations |
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| Exhibitors shall abide by the Rules and Regulations of the Exhibition Hall. Failure to comply with the Rules and Regulations will constitute grounds for breach of the Agreement. A Copy of the Rules and Regulations may be obtained from the Organizer. | ||||||||||||
16. Supplementary Clauses |
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| The Organizer shall reserve the right to issue Supplementary Regulations in addition to those in the TERMS OF AGREEMENT to ensure the orderly management of the Exhibition. Any supplementary Regulations shall form parts of the TERMS OF AGREEMENT and they shall be binding on all Exhibitors. | ||||||||||||
17. Breach of Agreement |
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| In case the Exhibitor fails to observe and perform any of the terms of this Agreement or any Supplementary Regulations stipulated in clause 16 above, the Organizer shall reserve the right to terminate the Agreement and all rental and fees paid by the Exhibitor to the Organizer will be forfeited. Exhibitor shall furthermore indemnify the Organizer for all losses and damages resulting from such failure in observing or performing the terms of this Agreement. | ||||||||||||
18. Interpretation |
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| Interpretation of this Contract lies solely with the Organizer. This Contract shall be governed by and construed according to ARE law. |
